Who we are
Our website address is: http://www.fairshake.co.uk.
At Fair Shake we are committed to protecting and respecting your privacy.
We are a company limited by guarantee and hold personal data for artists, partner organisations, audience members, workshop participants and suppliers. We will only use the information that we collect about you in accordance with General Data Protection Regulation 2018 and the Privacy and Electronic Communications Regulations 2003.
This policy explains why and how we collect information about you, how we store it and how we use it.
Definition of Personal Data
Personal data is defined to be any information that is relating to an identifiable person who can be directly or indirectly identified. This includes name, address, email, identification number, location data or online identifier. The GDPR applies to both automated and personal data and to manual filing systems.
Collection of Information
We do not collect information via our website. If you email or make contact via email, social media, in writing or by telephone we will collect your information as detailed below.
We will collect your information if you are an artist or partner organisation in order for us to contact you for auditions or meetings, draw up contracts and to correspond relating to relevant projects that you are employed to carry out and for future employment opportunities.
We will collect your data if you are an audience member and we need your details to send you resources, zoom links or other information in order for you to access a performance or workshop. If you contact us with regards to receiving more information regarding resources or information, we may keep a copy of the correspondence.
We may also collect data for evaluation purposes after you have participation in one of our activities.
We do not purchase data on individuals or organizations for unsolicited marketing or any other purpose.
Use of Information
In providing your information as an artist or audience member to participate in Fair Shake rehearsals, performances, workshops or any other projects you agree that your personal information may be collected, stored and used by us, for any of the following purposes:
- To fulfil contractual agreements in participating in rehearsals, performances, workshops and any other projects.
- If you are an artist or partner organization, send you information regarding relevant employment or collaboration opportunities which we think you may be interested in. Unless you choose to opt out as detailed in ‘Your Rights’ below.
- To send you event notifications and updates if you consented to this.
- To comply with legal and regulatory requirements.
- To contact you in order to evaluate our work.
Storage of Information
All information we collect is stored securely on authorized electronic devices. Paper documentation is stored securely in the registered office whilst being processed and is kept no longer than necessary for the purposes of which it is collected. Access to electronic and paper records are restricted to staff with appropriate need for that information.
We do not knowingly collect or maintain personal information from persons under 16 years of age. We will take appropriate steps to delete any personal information of persons less than 16 years of age without consent.
Processing Your Information
We will collect your personal information as detailed above and the personal information will be dependent on the specific context in which we collect it.
We will collect information from you only:
- Where we have your consent to do so.
- Where we need the personal information to fulfil a contract with you.
We retain personal information we collect from you when we have ongoing legitimate business need to do so (e.g. to contact you with opportunities for employment or participation in a project, for legal, tax or accounting purposes).
When we have no ongoing legitimate business to process your information we will delete or archive it.
We require artists that work directly with a vulnerable adult or child during a Fair Shake project to provide a recent DBS Check (within the last three years). Where necessary, we will process a DBS Check for relevant artists.
Let the artist know that we require a DBS Check
Handle information with confidentiality with only staff members responsible for DBS checks accessing details
Ensure your information is stored securely on allocated devices
Destroy by deleting digital copies and shredding paper copies of your ID within one month of the DBS check been processed
Data Protection Breach
In the event of a personal data breach we will inform the ICO without due delay (if it meets the threshold for reporting) with 72 hours of the breach being identified.
We will find out what happened, who is involved and why.
We will start a log to record what happened, who is involved and what we are doing about it.
Our priority is to establish what has happened to the personal data affected. If possible recover the data and do so immediately. We will also do whatever we can to protect those who will be most impacted.
We will Assess the risk to those affected and seek guidance from ICO where necessary.
If possible, we will give specific and clear advice to people on the steps they can take to protect themselves, and what we’re willing to do to help them. If we don’t think there’s a high risk to the people involved, we don’t have to let them know about the incident.
ICO reporting helpline 0303 123 1113. Open Monday to Friday, 9am to 5pm. www.ico.org.uk
You have the following data protection rights:
- You can choose if you receive some or any material from us.
- You can object to us processing your personal information or restrict it.
- You may also email us to access, update or delete your personal information on our systems. Email: firstname.lastname@example.org
- If we have collected and processed your information on the basis of your consent, you can withdraw your consent at any time.
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Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.